Team Hacks

A blog about team productivity by Sandglaz

Sandglaz Infinity Grids: Your Task List Meets A Calendar

By Omar Al-Hajjar
June 15, 2013
features productivity

We launched Sandglaz Infinity Grids in Nov 2011 as a way to combine task lists and calendars.

Infinity Grid Milestones

Infinity Grids are great for busy professionals and teams that plan their work in daily or weekly chunks of time.

Tasks that you planned on completing today but didn't get a chance to finish will automatically roll over to tomorrow's task list.

We've come a long way since since the first public release of Sandglaz Infinity.
And there's a lot more improvements and new features coming soon.

But for now, we want to breakdown Infinity Grids in detail and show you how you can combine your task list with a calendar.

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Converting All Sandglaz Standard Grids to Infinity Grids on June 26

By Omar Al-Hajjar
June 8, 2013
news features

We will be disabling and removing functionality for Standard Grids soon in Sandglaz to provide a better experience for all users.

On Jun 26th, we will be making the following changes:

  1. All existing Standard Grids in Sandglaz will be converted to Infinity Grids.
  2. Functionality to switch back to Standard grids will be removed.

Your tasks in Standard Grids are safe during the migration.

We're making this change is to simplify Sandglaz and deliver better functionality to you in terms of enhancements and improvements over the next few months.

Between now and June 26th, we recommend that you convert all Standard Grids into Infinity Grids.

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Sandglaz Updates: New Task Detail View & Task Agenda Email

By Omar Al-Hajjar
June 4, 2013
features

Today we launched a couple of improvements to Sandglaz that we're excited to share with you.

New Task Detail View

Now when you maximize any task, you'll see a large, centered task detail screen.

New Task Detail View

Here is a walkthrough of what you will see when you 'maximize' any task into the task detail view.

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Inbox Zero: Why Staying at Zero Emails is Hard

By Omar Al-Hajjar
June 1, 2013
email productivity

Inbox Zero is the Everest of productivity achievementsFor busy professionals, Inbox Zero (in a literal sense -- 0 emails in your inbox) is the Everest of productivity achievements.

For a few fleeting moments, the zen state of 0 emails exists along with the satisfaction of knowing you've dealt with, filed away, and captured everything that needs your attention.

But the start of the next workday starts the flow of email again.

No matter how aggressively you handle all incoming mail, it just doesn't seem to stick.
Inbox Zero is more realistically Inbox 50 for busy professionals.

A small number of floating messages stay parked in your email inbox as a reminders of tasks to do, replies to tap out, or things to think about.

These are some common types of emails that pile up in your inbox even if you're trying to stick with Inbox Zero.

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Using The Email Inbox As A Task Manager, And Why It's A Bad Idea

By Omar Al-Hajjar
May 30, 2013
email productivity

Email Inbox As A Task ManagerWe've been talking to users and learning how they're using their email inbox as a task manager.

And these are most common ways a Gmail inbox is hacked into a task manager:

  • Unread messages: After reading each message, if the message needs to be a task, mark the message as unread.
  • Stars: Star-ing emails that need attention or require follow up.
  • Keep unfinished tasks in the inbox, archive everything else: The only messages in the inbox are ones that require action. As tasks from emails are completed, the message is archived away.

Each of these methods tries to turns email from a communication channel into a productivity suite.

But there are 3 major problems with this setup:

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